Privacy Statement ProMedia

ProMedia Holding B.V. (hereafter: ProMedia) is a multimedia company and publisher of business-to-business magazines in the mobility, traffic and transport sectors.

You therefore hand over an important part of your business operations to us. To make this possible, you provide us with personal data. For example, when you send us documents, when you call us, e-mail us, write a letter, when you visit us or speak to an ProMedia employee. We therefore think it is important that you know that you can rely on us to handle your (personal) data carefully and confidentially. In this statement we provide you with an explanation and we explain exactly how we do this.

The person responsible for processing the data is ProMedia, located at the Weena 505 B18 (3013 AL) Rotterdam.

What is personal data?

Personal data is any information about an identified or identifiable natural person. This means that information is either directly about someone or can be traced back to this person. The fact that it must concern a natural person means that data of deceased persons or organizations are not personal data. Examples of personal data are: your name, address and place of residence. Your telephone number and zip code with house number are also personal data. Sensitive data such as someone’s race, religion or data about your health are also referred to as special personal data. These need extra protection.

Whose personal data do we process?

We process personal data for the benefit of our own business operations. This includes personal data of our customers, employees and personal data that we collect via the website. We are responsible for that data ourselves. Important: if you, as an organization or company, pass on personal data of your employees to us, you are obliged to inform your employees about this.

What do we use your personal data for?

The personal data you have provided to us will only be processed for the following purposes:

We only use the personal data for these purposes and never pass on the personal data to third parties without your permission or another basis. If we are allowed to pass on the data with permission or on another basis, we will impose the same protection and security measures on the third party as we use ourselves.

The processing takes place on the basis of one of the following bases:

  1. the processing is necessary for entering into and performance of the agreement between you and ProMedia;
  2. the processing is necessary for compliance with a legal obligation;
  3. you have given permission for the processing of your personal data;
  4. on the basis of a legitimate interest that is in accordance with or ensues from the stated purposes, we do this on the basis of a careful weighing of interests.

Which personal data do we process?

We process, among other things, the following personal data of our customers:

We do not process personal data that we have not obtained directly from you.

How do we handle your personal data?

When processing personal data, ProMedia adheres to the rules prescribed by privacy legislation, such as the GDPR. This means that we only collect and process personal data if there is a legitimate basis and purpose for this. Only the personal data that is necessary is collected and the personal data is then only processed for that specific purpose. We keep an eye on the nature of the personal data and adjust an appropriate technical and organizational level of security accordingly. You can therefore assume that we handle personal data carefully, safely and confidentially.


The services provided by ProMedia require that our employees have access to your personal data. In order to guarantee the protection of your personal data here too, all our employees have signed a confidentiality statement. We hereby impose on our employees that they keep your personal data absolutely confidential and that they handle the data you entrust to us with care. It is important to know that only authorized personnel may process your data.

Inspection and correction of your personal data

We collect and process personal data from you, but this data will of course remain yours. That is why we always offer you the opportunity to see what information we have about you. If the information is incorrect, you can request that it be corrected. You can send a request for inspection or correction of your data to the following e-mail address: You can also contact us with questions about this Privacy Statement.

Retention period(s)

We do not store your personal data longer than is necessary for the purpose for which we obtained the data from you. The criteria for determining the retention period of your personal data are: (a) the duration of the agreement with ProMedia, (b) the existence of a statutory retention obligation or period or (c) the existence of a (potential) claim or dispute in the context of which the data should be kept.


When you visit our website, cookies may be placed on your computer, tablet or smartphone. ProMedia uses cookies to, for example, improve the ease of use of its website and to improve user experiences. If you want to know more about this, it is best to read our Cookie Statement. This statement can be found on our website.


ProMedia reserves the right to make changes to this Privacy Statement. We therefore recommend that you regularly check whether anything has been changed.

If you have any questions about the processing of your personal data by the organization or if you wish to make use of one of the above rights with regard to your personal data, you can always contact us at

This privacy policy was last updated on October 4th, 2023.